VWBPE: Transitions

April 3-5, 2025

Proposals: Immersive Experience Guidelines

Introduction: Transitions

The VWBPE 2025 theme is Transitions. Educational transitions have reshaped how students and educators engage in virtual, AI-driven spaces. Students now actively create learning and social experiences, connecting globally and exploring diverse perspectives. Educators, as facilitators, use technology to personalize learning and support growth. These transitions go beyond format changes, redefining educational and social norms, and fostering collaboration and meaningful connections in an evolving digital landscape. We issue this Call for Proposals, to explore these transitions occurring in education across the world.

At this conference, we will explore big ideas in education including:

  • How we can enhance our educational approaches
  • Changing perceptions and behaviors of students towards lifelong learning, and
  • Understanding the benefits and challenges of artificial intelligence in teaching and learning

Educators, innovators, and enthusiasts from all corners of the globe are invited to come together at this groundbreaking event. We understand that education is a collaborative endeavor, and we believe in the power of synergy. Whether you’re an educator, an educational technologist, a web developer, or a passionate advocate for immersive learning, you are welcome to be part of our community.

Join us at VWBPE 2025 as we explore these Transitions together.

All subject areas and virtual environments that support teaching and learning are welcome.

Immersive Experience proposals are due 15 January 2025.

Immersive Experience Guidelines

The Immersive Experiences category showcases locations whose main objective is interaction, immersion, and engagement for those who enter them, whether to play a game, solve an immersive problem, or engage participants in hands-on, interactive learning.

Immersive Experiences submissions require a guide to provide basic instruction on the interface of the platform. Time should be spent mainly on having the participants play, immerse, or engage with the location, not just “touring” it. Accessibility must be considered to allow participation for all.

Submissions to the Immersive Experiences category are VWBPE committee reviewed and require already existing and ready for use locations or platforms. Because of the length of time required for these experiences, these will be hosted pre- and post-conference. If a proposal is selected for inclusion, it will be scheduled in the two weeks before or after the conference, depending on availability and timing.

A maximum of one proposal accepted per person as either a presenter of co-presenter.

An additional consideration to keep in mind is the manner in which you will make your presentation accessible in text and voice for our diverse audience. We suggest one of the following or you may indicate a different method in your proposal submission.

  • SpeakEasy HUD Tool
  • Provide your own transcriptionist
  • Provide a written script during the presentation
  • Other: (please specify)

Consider the type of community you represent. Choose one that fits best.

  • Educators and Trainers (default)
  • Artists, Designers and Builders
  • Business and Entrepreneurs
  • Entertainers and Performers
  • IT Solution Designers
  • Nonprofits and Help Communities
  • Students and Post Graduates

When preparing your exhibit proposal, consider the seven tracks below.

  • Best Practices (default)
    Proposals to this track should engage participants with proven approaches, successful implementations, or lessons learned in practice, creation, or learning. Highlight frameworks, standards, or methods that can be adopted and adapted to support effective outcomes.
  • Advocacy
    Proposals to this track should engage participants with examples, projects, or initiatives focused on promoting positive change and awareness within communities. Showcase work that empowers individuals or groups, addresses equity and inclusion, or champions causes relevant to practice, creation, or learning.
  • Collaboration & Communication
    Proposals to this track should engage participants with innovative examples, projects, or best practices on how virtual and digital technologies make connections and collaborations possible across distances in unexpected ways in practice, creation, or learning.
  • Creativity and Innovation
    Proposals to this track should engage participants with innovative examples, projects, or best practices of creative and innovative work, by featuring ways to demonstrate originality, artistic and practical expression in practice, creation, or learning.
  • Essential Accessibility
    Proposals to this track should engage participants with innovative examples, projects, or best practices on using technology to make practice, creation, or learning accessible to multiple populations with varied abilities and engagement styles.
  • Research and Studies
    Proposals to this track should engage participants with recent research findings, studies, or analyses that contribute to understanding and improving practice, creation, or learning. Highlight methodologies, data insights, or evidence-based outcomes that inform or challenge conventional perspectives.
  • Tools and Products
    Proposals to this track should engage participants with practical tools, resources, or products designed to support practice, creation, or learning. Showcase innovations that enhance functionality, improve efficiency, or offer new solutions to meet diverse needs in various environments.

This year there will be two choices for venue for your immersive experience:

  • Second Life
  • Other VR Platform (please specify which platform)

If the venue is a platform other than Second Life, you will need to provide the following additional information.

  • System Requirements
    What are the requirements for the device to access the virtual environment?
  • Access Type (choose one)
    Open (Free to Play)
    Paid Subscription Only
    Trial Membership Required
  • Access Instructions
    Provide detailed instructions for participants to follow to access our immersive experience.
  • Download Required?
    Download Required / Download Not Required
  • Download Instructions
    Provide detailed instructions for participants to follow to download and install any needed software.

ABOUT THE IMMERSIVE EXPERIENCE

  • Immersive Experience Title
    The title cannot be longer than 50 characters.
  • Immersive Experience Summary
    A brief description of the presentation. [1000 characters maximum]
    Note: This summary will be published on the conference program.
  • Objectives
    List 1 or 2 objectives which indicate what participants will gain from the session in learning, skills, application, or engagement. Each objective should be one concise sentence, which begins as follows: “Participants will be able to….” [100 characters maximum]
  • Before/After Conference Scheduling
    You can chose to host our Immersive Experience in the weeks before or after the conference.

ABOUT PRESENTERS

  • Presenter Names
    Real names are suggested but not required for inclusion in the conference proceedings. You may have up to three (3) co-presenters.

Maximum of one proposal accepted per person as either a presenter or co-presenter.

To submit your immersive experience proposal, proceed to the Immersive Experience submission page.