The following guidelines are important. They should be read and understood by all presenters at the conference.
Arrival and Check-in
At least 24 hours before your presentation we ask that you please check in at the VWBPE Presenter Show Office to pick up your lanyard and confirm that you have read through these instructions. DO NOT LEAVE THIS TO THE LAST MINUTE. If you are late for your presentation due to not having checked-in in advance, your presentation time slot will not be extended and your session will not be rescheduled. It is your responsibility to ensure that you are prepared prior to your scheduled time to take the stage. Check-in will begin March 1, 2018.
Practice and Walkthrough
Please ensure you have practiced your presentation in advance and that you know how to use your presentation materials. You will have approximately 5 minutes to get set up, so please practice this in advance. If you have difficulties or need help, please go to the show office at least a day before your presentation, and a VWBPE mentor will be able to help walk you through what you need to know. The Mentor’s Center is available for your use to practice.
Those presenting at the main VWBPE Auditorium are encouraged to come to the auditorium at least a day before your presentation to do a walkthrough of the space in advance. Please do not disturb any presentations already in progress – consult the conference calendar if you are unsure.
Group Tags – Land Permissions
In order to build objects (i.e. obtain rez rights) you will need to have a group tag to rez any needed props for your presentation. You should already have received your group tag if you met with your mentor before now. Otherwise, for the VWBPE Main Auditorium, Lecture, and Workshop Areas – any of the VWBPE presentatation areas – please see one of the Technical Support or Administration/Executive staff in the Show Office at least one hour before your presentation. The Show Office is located on the VWBPE Gateway region.
Note: If you are wearing the right group tag and are having problems rezzing items, please try to rez your items in an area where there are no prims. Sometimes SL has problems rezzing items on certain prims and rezzing in a grassy area will solve this problem. You then simply need to move your presentation into position at that point.
You can use teleport kiosks to move around the VWBPE locations. If you get lost or have trouble finding your way around, please contact your mentor or go to the main VWBPE Gateway and someone there will help you get to your location.
Q: Can I use my own presentation device?
A: Yes. There is no restriction as to which presentation device you use.
Q: Will there be security? What do I do if there is a problem?
A: Yes. Security will be patrolling the various locations throughout the conference. If you see or witness an incident, it can be reported by touching a 911 box (red cube with “911” in white text). Security staff will respond and take care of the issue. If no one shows up within minutes, post a message in one of our VWBPE group chats, which will be monitored closely.
Q: Do I have to use a presentation device?
A: No. If you don’t need one for your presentation, then you don’t need one.
Q: I lost voice – now what?
A: If you lose voice, keep going with text. Depending on the nature of the problem it may require a relog to get voice back. Your time limit, however, will not be extended as it will delay other people after your session. Word to the wise: if your presentation is not being transcribed (transcription has not been arranged), it is always a very good idea to have a fallback method ready. This is why we encourage the use of the SpeakEasy HUD tool. As your mentor about it!