Volunteer Role Details

Every year at VWBPE, our volunteers have always provided an outstanding level of support to conference participants and presenters. If you would like to help at the upcoming conference, we would be delighted to have you.

Click the role names below to view the descriptions. When you have decided where you would like to help, fill in the form on this page.


  • This role was formerly referred to as “Meet and Greet,” but these volunteers do much more than that and deserve a more descriptive title.
  • Familiar with VWBPE areas in Second Life
  • Welcome participants
  • Direct conference participants to venues, answer questions, give swag bags, etc.
  • Share tips and items you have found helpful for SL
  • Minimum time commitment: 1 hour training is required, with 1-hour blocks of time commitment (although longer would be better)


  • A Mentor is a pre- and during- conference one-on-one support person for the presenter. Presenters are matched to a mentor. Mentors are needed in Second Life.
    • Trained on presentation tools used in the different venues
    • Ensure Presenter has the appropriate presentation tools for their assigned venue
    • Train Presenter on the presentation tools, if needed
    • Meet Presenter in the Green Room for the assigned venue
    • Watch the presentation and assist with any technical problems
    • Keep track of the presentation time – presentations are 50 minutes
    • Mentor may be assigned more than one Presenter to assist
    • When not assigned to a Presenter or actively working with one, a Mentor may be stationed in a venue to help with the following tasks:
      • Serve as a standby Mentor if a presenter’s assigned Mentor is not available
      • Liaison with the VWBPE Show Office at the Gateway on any technical or security issues
      • Assist Technical Support with any technical problems that may arise
      • Perform Host duties as needed
    • Minimum time commitment: 1-hour training is required. Time per presenter varies from 1 to 3 hours, depending on the presenter’s experience level; if not assigned to a presenter, 1 hour block minimum

Quadrivium Assistants

  • Introduce Quadrivium Facilitator
  • Assist Quadrivium Discussion In-World as needed
  • Copy text chat for Quadrivium Facilitator’s report
  • Keep track of time – Quadrivium is 50 minutes
  • Trained on SpeakEasy HUD
  • Assist if any technical problems arise
  • Minimum time commitment: 1 hour + .5 hours (Quadrivium + Prep + Assistance with Report)

Quadrivium Facilitators

  • Lead Quadrivium Discussion In-World
  • Encourage Audience Participation
  • Trained on SpeakEasy HUD
  • Submit a Quadrivium Facilitator’s JoVS article for website
  • Minimum time commitment: 1 hour + 2 hours (Quadrivium + Report)


  • The Streaming Team will have training up to 2 months prior to the conference:
    • Experience preferred but not required
    • Willing to learn
    • Comfortable with camera movement inworld
    • SpaceNavigator a plus
    • Broadband connection
    • Wired connection preferred, but ok if wifi is solid
    • Reasonably strong computer
    • Comfortable working in a fast-paced environment
  • Provide streaming for events happening in VWBPE regions
  • Minimum time commitment: 4-hour blocks (although longer would be better)

Technical Support

  • Will have parcel privileges
  • Assist mentors and presenters with technical concerns and logistical issues
  • Are liaisons with Estate Managers when issues arise on the parcel
  • Will attend a 1-hour training prior to conference
  • More experienced SL veteran
  • Minimum time commitment: 1 hour training before conference, 4-hour blocks